Armedia Helps Superior Energy’s Migration From Documentum To SharePoint

Posted by James Bailey
Category:

migration from Documentum to SharePoint

Back in 2015, due to the cost of maintaining and upgrading Documentum, Superior Energy has decided to leverage their existing Microsoft SharePoint licenses. Seeking the support of an experienced firm to do the following:

  • Migration of 500GB of document versions and metadata from Documentum 6.5 to SharePoint 2013,
  • Analysis of Documentum properties, cabinets, and folders,
  • SharePoint design and set-up.

And Armedia was the right choice for the job.

Why Armedia?

Armedia, LLC, is a Veteran Owned Small Business, founded in 2002 on the fundamental premise that organizations were facing challenges in managing structured and unstructured data.

As an experienced vendor with more than 15 years of experience in the ECM world, Armedia has supported Federal Government and Commercial organizations with their ECM needs with products such as EMC Documentum, IBM FileNet, Alfresco, Microsoft SharePoint, Drupal, Captiva, Kofax, and Ephesoft.

Armedia has successfully performed migrations for the Federal Bureau of Investigation, the US Office of Personnel Management, Consumer Financial Protection Bureau and Delta Air Lines.

And how did Armedia help Superior Energy with their migration from Documentum to SharePoint?

Take a look.

Armedia’s Technical Approach To Superior Energy Migration

The process we customized for Superior Energy was designed in 3 stages:

1.   Analysis

The stage of analysis went by the following steps:

  • Extraction of Documentum information from the cabinet and folder structure, to system properties, document types, and respective custom properties, usernames, groups, and access rights. Using DRX (Documentum Repository xPlorer), an innovation created by Armedia employees, we will provide a detailed report of the repository.
    • Review of this document with the respective Superior Energy stakeholders to:
    • Identify content that will be migrated from Documentum to SharePoint
    • Define the document properties
    • Determine if clean-up and/or consolidation is needed o Verify user group memberships and access rights are still aligned with organizations security policies
  • Document output from the stakeholder sessions.

  2. Design SharePoint Site/s

Theis second stage included the following steps:

  • Based on the Data Assessment Document, Armedia mapped the new folder structure, document types, and document properties how it would look in SharePoint 2013. This mapping exercise identified custom properties needed in SharePoint 2013.
  • Map the user groups and access rights.
  • Document the Migration Plan.

  3. Migration

This final step included utilization of the Armedia Caliente Migration Suite to perform migration from Documentum 6.5 to SharePoint 2013.

If data manipulation is required during the migration, processes are implemented to perform the required transformation or manipulation on the data and integrated into the migration process.

Armedia recommends, at a minimum, 2 SharePoint 2013 environments: Development/Test and Production.

The following are the steps of this stage:

  • Armedia extracted the Documentum content and user information
  • Configured Caliente to transform data as required based on the Design Document
  • Executed the migration in the Development/Test environment.
  • Tested the integrity of the migrated data. Items to validate are object counts by document type, object content size, specific metadata migration, folder mapping, object owner mappings, user and group mappings, and permission set mappings.
  • Repeated steps 2-4 until test results were satisfactory.
  • Executed the migration in the Production environment.

If you have a SharePoint Migration project and would like to find out more details, please contact Armedia.

We will make sure to create your path of migration as painless as possible.