The National Science Foundation (NSF) is an independent federal agency created by Congress in 1950 “to promote the progress of science; to advance the national health, prosperity, and welfare; to secure the national defense…”
The NSF is the funding source for approximately 24 percent of all federally supported basic research conducted by America’s colleges and universities
The RMS is the heart of an end-to-end grant management solution providing a single-source repository to manage records through the entire records cycle − creation through electronic transfer to NARA.
The solution is an advanced record retirement system encompassing a number of key characteristics that represent records management best practices replacing a legacy systems.
Problem / Situation
NSF identified a need to implement a Documentum based Records Management System (RMS) to improve records management and to facilitate eventual adoption of electronic content to National Archives Records Management.
The Records Management System utilizes Documentum Records Manager leveraging the functionality of the platform for Records Retrieval and Retirement as well as grants management.
RMS allow the Division of Admin Services to maintain familiar processes while experiencing improvements in process management, communication and collaboration offered by the platform
Automated processes supports efficient records management cycles and flows.
Reduced record redundancy and enabled collaboration and record policy reuse
Defining official electronic records for records with components that are produced by disparate systems.
Ensuring that the delivered system is intuitive and minimizes the training requirements for the 250 records managers and support staff.
Defining a record exchange process with the National Archives and Records Administration that will support the retirement of large quantities of data.